Terms of Service

Last updated: August 31, 2026

These Terms of Service govern your use of the SINCERE Employee Attendance Management System. By accessing or using the system, you agree to comply with these Terms and applicable workplace policies.

1. Purpose of the System

The system is provided to manage employee attendance, work schedules, time entries, attendance requests, leave-related records, and other authorized workforce management activities.

2. Employee Account and Access

You must use only your assigned account and keep your login credentials confidential. You are responsible for activity performed through your account and must promptly report suspected unauthorized access.

3. Attendance Time Entries

When required by your organization, time entries may include the date and time of submission, a photograph or selfie for identity verification, and device location coordinates to verify that the entry was made from an authorized or relevant location. You should only submit attendance entries for yourself and must not intentionally provide false or misleading information.

4. Employee Responsibilities

You are responsible for ensuring that submitted attendance information and requests are accurate. Errors should be reported or corrected through the appropriate attendance correction or request process.

5. Prohibited Use

You must not attempt to manipulate attendance records, falsify photographs or location information, impersonate another person, bypass security controls, access unauthorized information, or interfere with the operation of the system.

6. Workplace Policies and Review

Attendance records and requests may be reviewed by authorized managers, human resources personnel, administrators, or other authorized representatives in accordance with your organization's policies and applicable law.

7. System Availability

The system may occasionally be unavailable because of maintenance, technical issues, network interruptions, or circumstances beyond reasonable control. Employees should follow their organization's alternative attendance procedures when the system is unavailable.

8. Changes to the Service or Terms

The organization may update the system, its features, or these Terms when necessary. Continued use of the system after an updated version is made available may be subject to the revised Terms.

9. Contact

Questions regarding the system, attendance records, or these Terms should be directed to your supervisor, Human Resources department, or the designated system administrator.

Back

Privacy Policy

Last updated: August 31, 2026

SINCERE respects your privacy and is committed to handling personal information collected through the Employee Attendance Management System responsibly and in accordance with applicable laws and organizational policies.

1. Information We Collect

Depending on the features enabled by your organization, the system may collect:

• Employee identification and account information.
• Attendance records, including clock-in and clock-out times.
• Work schedules, shifts, leave records, and attendance requests.
• Photographs or selfies submitted during attendance time entries.
• Location coordinates collected when you submit a time entry, where enabled.
• Device, browser, session, and security information necessary to protect the system.

2. How We Use Your Information

Your information may be used to:

• Verify and maintain attendance and working-time records.
• Verify identity and, where applicable, attendance location.
• Manage schedules, leave, corrections, and attendance requests.
• Prevent fraud, misuse, unauthorized access, or falsification of records.
• Provide system administration, support, security, and audit functions.
• Comply with applicable employment, legal, and organizational requirements.

3. Photos and Location Information

When these features are enabled, photographs and location coordinates are collected specifically in connection with attendance verification. Location information is not intended to continuously track employees; it is collected when an authorized attendance action requires location verification.

4. Access to Your Information

Personal and attendance information may be accessed by authorized personnel, including your organization, authorized managers, Human Resources, payroll personnel, and system administrators, only as necessary for legitimate employment, administrative, security, or legal purposes.

5. Sharing of Information

We do not sell personal information. Information may be shared with authorized service providers or parties involved in operating, hosting, securing, or supporting the system when necessary and subject to appropriate safeguards.

6. Security

Reasonable administrative, technical, and organizational measures are used to protect personal information. However, no electronic system can guarantee absolute security.

7. Data Retention

Attendance and related information is retained according to your organization's retention policies and applicable legal, employment, accounting, audit, or regulatory requirements.

8. Your Rights

Subject to applicable law and organizational requirements, you may request access to or correction of certain personal information. Requests should be directed to your employer, Human Resources department, or designated data privacy contact.

9. Cookies and Sessions

The system may use cookies, session identifiers, and similar technologies to authenticate users, maintain secure sessions, remember essential preferences, and protect against unauthorized activity.

10. Changes to This Policy

This Privacy Policy may be updated from time to time. The latest version will be made available through the system with its updated effective date.

11. Contact Us

For questions or concerns about personal information or this Privacy Policy, please contact your employer, Human Resources department, designated Data Privacy Officer, or system administrator.

Back